Police Record Checks
POLICE RECORD CHECKS ARE CURRENTLY ONLY AVAILABLE ONLINE. PLEASE DO NOT ATTEND OUR POLICE STATION TO REQUEST ONE.
A police record check is a search of police database records about an individual. These checks are often used as part of a screening process for employment or volunteers. The Cornwall Police Service is dedicated to assisting the community by providing Police Record Checks to any individual to whom the information pertains. At no time will the Cornwall Police Service provide this information to a third party without the individual's consent as per Ontario Bill 113.
When and why are Police Record Checks used?
Types of Police Record Checks:
The Police Record Checks Reform Act, became law on November 1, 2018, fundamentally changing the rules around what police can tell prospective employers, volunteer agencies and foreign governments and residents of Ontario. Effective November 1, 2018, information disclosed and included in a police record check has been standardized for three types of checks:
Criminal Record Check
|Includes applicable criminal convictions and findings of guilt under the federal Youth Criminal Justice Act.|
Criminal Record Check & Judicial Matters Check
|Includes applicable criminal convictions, findings of guilt under the federal Youth Criminal Justice Act, absolute and conditional discharges, outstanding charges, arrest warrants, and certain judicial orders.|
Vulnerable Sector Check
|Includes the same type of information that is disclosed in a criminal record and judicial matters check as well as applicable findings of not criminally responsible due to mental disorder, record suspensions (pardons) related to sexually-based offences, and in certain circumstances, non-conviction charge related information; when a strict test is met. The Vulnerable Sector Check is intended to be used for a specific purpose: to screen individuals that work or volunteer in positions of trust and/or authority relative to vulnerable individuals (e.g., teachers and daycare workers, staff in long-term care and retirement homes, service providers working with individuals with disabilities).|
Disclosure of Youth Records:
This is one of the most significant changes to record checks in Ontario. Youth records are only permitted to be disclosed in two circumstances:
What does this mean? Only federal, provincial and municipal goverment agencies will receive youth records.
The PRCRA regulates how police services release Police Record Checks (PRC) containing youth records to applicants. Up until now, police services have released a PRC containing youth records directly to the applicant who then provide the PRC to the organization or volunteer agency. The federal and provincial government has found this approach to be contrary to the Federal Youth Criminal Justice Act (YCJA).
The only authorized release of a PRC containing youth records will be to a federal, provincial or municipal government. Applicants can gain access to their own record through the Federal Access to Information process but this record is not a PRC and is not allowed to be shared with any other agency.
It is important to note the change for the community – police services will only provide PRC’s to applicants under the age of 18 for government positions. This is because non-government agencies are not authorized to receive any results. To require applicants to apply and pay for a PRC when no results will be released is not in the best interest of applicants, the police service and the community.
What does this mean? Police services are unable to disclose whether or not there is a youth record.
Due the above noted changes in the Police Records Check Reform Act, the Cornwall Police Service will not be providing Police Records Checks to applicants under the age of 18, unless the applicant is applying for an employment or volunteer position with a goverment agency.
HOW TO APPLY FOR A POLICE RECORDS CHECK:
As a result of the COVID-19 emergency, Police Records Checks will only be processed through the online system at this link.
During this time, the fees and wait-times associated with using the online system are now the same as our walk-in fee structure to eliminate residents having to attend our station.
If an applicant needs to be fingerprinted to complete a Vulnerable Sector check, the completion of their check will be delayed. The CPS has suspended fingerprinting services during the COVID-19 outbreak. Should you have any questions with respect to the online process please contact the Records Department.
The online Police Records Check system allows you to apply for a police screening check 24 hours a day without having to attend our facility. All aspects of the process - including verification of your identification, and fee payment - are handled electronically. If there are no concerns or follow-up required, your police screening documents will be mailed to you in a confidential envelope.
How long does it take to receive my completed Police Record Check?
The turnaround time for police record checks can vary depending on the volume of requests we are experiencing. There may also be occasions where information is delayed or requires further confirmation. Our staff will be able to provide an estimated timeline upon receipt of application. We appreciate that everyone would like their check completed as quickly as possible, and we strive to minimize the turnaround time as best we can.
As of September 2019, the approximate turnaround time for police record checks is 2-3 weeks.
The results of the checks will be indicated in blue ink by an employee of the Cornwall Police Service. The results form will be embossed with the CPS Seal.
In the event that there were any findings of criminal charges, convictions, non-convictions and/or police involvement, a typed Police Record Check Supplemental Information form shall be attached. This form shall also be embossed with the CPS Seal.
Only originals (no photocopies) should be accepted by employers or volunteer organizations.
Will I require fingerprints?
Vulnerable Sector Verification Delays
Why are there additional fees required for these fingerprints?
For more information on Police Record Checks, please call 613-933-5000 ext. 2401 or use the contact form below: